This page contains all the forms clubs and student groups on campus need to run and maintain their clubs, request to host an activity or event, request to hold a fundraiser, and, when the club chartering window is open, charter a club at LAHS.
Important note: forms that require signatures must be printed, signed, and turned into the Finance Office or the appropriate drop boxes outside the Leadership Room.
GENERAL CLUB FORMS
Use this template to take meeting minutes. Clubs are required to meet at least 1x/month in order to maintain their charter. Minutes should be taken at every meeting. After a club charter has been approved, a Google Folder will be shared for the club to save all club meeting minutes.
Use this form to submit the minutes from your meeting. You’ll be asked to attach a copy of the meeting notes you made a copy of and filled out. Typically a club’s secretary is responsible for taking minutes and submitting them to ASB.
Fill out this form to let ASB know each item, how much of the item(s), the cost, where to purchase from*, and the reason/purpose for purchasing each item.
Do not do anything further or make any purchases until you’ve received a written update that the purchases have been pre-approved. If receipt dates are before the meeting minutes/pre-approval form submission, items will not be reimbursed, and your club should thank the purchaser for their donation to the club.
Must be submitted with Club Minutes
Turn into Finance Office for the Activities Director and ASB Clubs Commissioner to process for ASB approval.
*All Amazon items must include the link to item and will be purchased by the school on behalf of your club.
Suggestion: Use the Share Cart Chrome Extension to quickly and easily share Amazon Cart with items and amounts of each item your club has submitted on the pre-approval form.
Use this form to request reimbursement, a purchase order, and/or an account transfer.
Reimbursment will only be granted/approved for a pre-approved purchase in which ASB notified your club is responsible for purchasing.
Must submit this form with Club meeting minutes where the expenses were discussed and approved and copies of the original purchase receipts/invoices.
Review this document to learn before filling this form out.
Turn into Finance Office for the Activities Director and ASB Clubs Commissioner to process for ASB approval.
HOST & PUBLICIZE ACTIVITY OR EVENT FORMS
Clubs should fill out this form to request permission to host an event. This can be filled out ahead of time. Must be submitted at least 2 weeks prior to desired date of fundraiser
Must be submitted with Club Minutes to the Finance Office.
Clubs will be contacted by email to confirm whether their event is approved.
Clubs should fill out this form to request permission to advertise their club/event on campus.
Clubs should fill out this form to request to use the Theater for a club related event.
This form requires club to meeting with the theater manager, Myles Rowland, to discuss the details of your event and get his signature.
An activity request form that would like to use the theater that does not also have this form, will be denied.
FUNDRAISING FORMS
Clubs should submit this form to request permission to host a fundraiser. It should be submitted with the Activity/Calendar Request Form (linked under Host Activity/Event above).
Must be submitted at least 2 weeks prior to desired date of fundraiser.
Must be submitted with Club Minutes and Activity/Calendar Request Form to the Finance Office.
Clubs will be contacted by email to confirm whether their event is approved.
Clubs should submit this form a minimum of 48 hours before the approved fundraiser will be held.
Remember the club advisor must pick up and return the cash box from the finance office. They must also be present at the fundraiser.
CLUB CHARTERING FORMS
Club chartering is only available during the club chartering windows. The club charter windows are: Fall: typically the first 3-4 weeks of the school year; Spring: typically December-January; Fast Track Club Chartering* for the following school year is in May.
STEP 1
After you’ve found at least three other members to be part of your club, you’ll need to work on a constitution.
It is recommended to involve your prospective club advisor in this process.
STEP 3
All Clubs must have a budget, even if the club does not plan to fundraise and/or have expenses.
It is recommended to involve your prospective club advisor in this process.
This form MUST be printed and signed
Turn in printed and signed form to either the Finance Office OR the Drop box outside the Leadership Room for the Activities Director and ASB Clubs Commissioner to process for ASB approval.
STEP 2
Once you’ve found a staff member to advise your club and they’ve read your completed club constitution, use this link to send the staff member(s) an advisor contract. They must sign before your club charter application can be reviewed.
This form MUST be printed and signed
Turn in printed and signed form to either the Finance Office OR the Drop box outside the Leadership Room for the Activities Director and ASB Clubs Commissioner to process for ASB approval.
STEP 4
This is the final step in the charter application process. You’ll share your Club Constitution, Bylaws/Advisor Contract, and Club Budget with ASB in this step. The information provided here will be used to update the club section of this website.
Submit the digital files the form linked above AND…
Print forms from steps 2 & 3 to sign. Then, turn in to the Finance Office or the Drop box outside the Leadership Room for the Activities Director and ASB Clubs Commissioner to process for ASB approval.
*Fast Track Club Chartering is only available to existing chartered clubs, who plan to charter under the same club name, in order to have club charter approved by the second week of the school year. Fast Tracked Club Charter applications requires all forms for normal club chartering to be completed and submit by the last school day in May.